Prostate Care Limited Privacy Notice
Prostate Care Limited use Patient Information in connection with the provision of our precision biopsy and focal therapy services as requested by our referring doctors.
Information received by Prostate Care Limited
Prostate Care Limited “PCL” receives information about patients and their treatments “Patient Information” under the direction of doctors responsible for their care who have referred them for a precision biopsy and/or for a focal therapy treatment using the services of PCL.
PCL receives “Patient Information” including patient name, date of birth and some limited contact details, treatments/procedures to be undertaken and their dates and the hospitals when and where they are to take place. Additionally, PCL receives sensitive patient clinical information including MRI studies and their associated radiology reports, histopathology reports and/or other medical information directly relevant to precision biopsy procedures and/or to focal therapy treatments.
PCL receives information on the doctors referring patients to PCL including contact information, hospital affiliations and treatment details “Referrer Information”
Use of Information received for clinical purposes
PCL shares Patient Information and Referrer Information with
- third party hospital facilities where precision biopsies and/or focal therapy treatments are to be carried out.
- contracted radiologists who review the MRI images and prepare biopsy plans,
- application specialists who manage PCL equipment and support doctors in theatre
- third party companies responsible for biopsy tissue analysis and reporting.
- Referring doctors and their secretaries
Third party hospitals and suppliers of biopsy tissue analysis are bound by GDPR regulations and a duty of confidentiality to patients and referring doctors and GDPR regulations.
PCL does not normally provide Patient Information directly to patients except to meet its legal obligations under GDPR..
Sharing information with third parties who are not involved in care or treatment
PCL may share Patient Information and Referrer Information with external organisations such as lawyers, auditors and ﬁnancial advisors and NHS organisations. PCL may share Patient Information and Referrer Information with third party suppliers, who provide us with secure document storage facilities, electronic patient administration and records systems and radiology imaging archiving and reporting systems. In each case, PCL will share only such information as relevant.
PCL may be legally required to disclose Patient Information and or Referrer Information. Before any disclosure is made, we will satisfy ourselves that any disclosure sought is required by law.
Audits, surveys and research initiatives
PCL may use Patient Information and Referrer Information for quality assurance, maintaining our business records, developing our products and services and monitoring outcomes where PCL use of Patient Information or Referrer Information does not cause harm to the patient or to the referring doctor.
PCL may use Patient Information and Referrer Information where there is a legal or regulatory obligation or in connection with legal proceedings
In common with all healthcare providers PCL look at the quality of the care to ensure that referrers and patients are getting the best possible outcomes. PCL supports audit and survey projects to report on biopsy procedures and/or treatment outcomes and have put appropriate safeguards in place to protect patient and referrer privacy.
Patient Information and Referrer Information remains under PCL control at all times.
PCL supports research into the development of advanced clinical diagnostic algorithms for the diagnosis and management of Prostate Cancer. All information used for this research is completely anonymised prior to being used for this work.
Change of ownership
In the case that ownership of PCL is transferred to another organization, Patient Information and Referrer Information would transfer to the new owner. Limited information may also be shared, where required, with legal and other professional advisors involved in that transaction.
The reason we would transfer records of Patient Information and Referrer Information is to minimise the disruption to current or past patients and referring doctors caused by the sale or transfer and to ensure that PCL and a new owner are able to comply with legal obligations regarding the retention of information and to ensure continuity of care.
Where and for how long does PCL Patient Information?
The Patient Information and Referrer Information held by PCL is held securely in the EU and stored in paper format and on our secure servers (or those of our third-party information technology provider). We will take all steps reasonably necessary to ensure that data patient and treatment is treated securely and in accordance with this Privacy Notice.
Patient Information and Referrer Information records are held in line with the NHS Records Management Code of Practice (the ’Code’ ) Depending upon the condition diagnosed, data may be stored for up to 30 years for Cancer diagnosis and illness that may reoccur. At the end of the Code’s prescribed Patient Information and Referred Information records will be destroyed if it is no longer required for the lawful purposes(s) for which it was obtained.
This is to ensure that information is properly managed and is available whenever and wherever there is a justiﬁed need for that information, including to support patient care and continuity of care; to support evidence-based clinical practice and to assist clinical and other audits; to support our legitimate interests, and to meet legal requirements.
If you would like more detailed information on this, please contact our Information Governance & Data Protection Ofﬁcer (contact details below).
What rights do patients or referring doctors have?
Patients and referring doctors have legal rights with regard to information held about them. These may be exercised at any time by contacting our Information Governance & Data Protection Ofﬁcer (contact details below)
There will not be a charge for handling a request to exercise your rights.
These rights include the
Right of access
Right to rectiﬁcation
Right to erasure (sometimes referred to as the right to be ‘forgotten’)
Right to restrict processing
Right to data portability
Right to withdraw consent
Right to object
Right to complain to the Information Commissioner’s Ofﬁce. Making a complaint will not affect any other legal rights or remedies that you have. More information can be found on the ICO website: https://ico.org.uk/.
Information Governance and Data Protection Officer
Prostate Care Limited
99 Park Drive
Phone +44 207 036 8850